PERSONAL ASSISTANT: OFFICE OF THE CEO REF NO: PA/CEO/2022/04-
1C

a year contract

Compensation: R261 372 for every annum (Level 07), or more 37% in lieu of advantages

Focus: Pretoria Head Office

 

Prerequisites:

A fitting long term National Diploma/Degree or comparable long term
capability (something like 360 credits) combined with three (3) years’ involvement with delivering support administrations to senior administration.

Demonstrated insight in accumulating notices and moment taking.

Information and experience of the MS Office bundle, explicitly connecting with word handling, Outlook, PowerPoint furthermore, Excel.

Information on Office Administration.

Information on Public Service furthermore, departmental Prescripts and Legislations.

Information on Financial Organization (planning).

Capacity to direct research and break down reports also, circumstances.

Stay informed concerning methods and cycles inside the Office of the CEO.

Phenomenal verbal and composed relational abilities.

Capacity to impart at all levels.

Great phone decorum.

Capacity to act with affability and circumspection.

Elevated degree of dependability.

Great relational relations.

Sticking to business morals.

Better than expected arranging abilities.

Great preparing and adequate.

Self-administration and inspiration abilities.

 

Obligations:

The fruitful applicant will be answerable for the accompanying capabilities and
incorporate, however not restricted to: Renders authoritative help administrations: Ensures the viable progression of data and archives to and from the workplace of the Chief;

Ensures the supervision of all documentation in the workplace of the CEO in line with important regulation and approaches;

Obtains inputs, orders and arranges reports, for example, progress reports, month to month reports and the board reports;

Examines routine entries/reports and make notes and additionally proposals for the CEO;

Responds to enquiries got from inward furthermore, outer partners;

Drafts archives as required;

Does recording of reports for the CEO where required;

Collects, investigations and groups data mentioned by the CEO;

Clarifies directions and notes for sake of the CEO;

Ensures that movement plans are very much planned;

Prioritizes issues in the workplace of the CEO;

Manages the leave structures, leave register and phone represents the unit;

Handles obtainment of standard things like writing material, rewards and so on for the exercises of the CEO;

Obtains the essential marks on archives like obtainment advices and month to month pay reports.

Gives a secretarial/secretary support administration to the CEO: Gets calls and alludes the calls to the right job players if not implied for the CEO;

Performs progressed composing work;

Operates and guarantees that office gear, for example fax machines and printers are in great working request;

Records the commitment of the CEO;

Utilizes circumspection in regards to meeting demands – to choose whether to acknowledge/decline or allude to other workers in light of the evaluated significance and earnestness of the matter;

Arranges with and sharpens/exhorts the CEO in regards to commitment;

Accumulates sensible timetables of arrangements. Offers help to CEO
concerning: Scrutinizes records to decide activities/data/different archives expected for gatherings;

Collects and assembles all important records for the CEO to illuminate him/her on the contents;

Records minutes/choices and imparts to important roleplayers.

Circle back to the headway made;

Prepares preparation notes for the CEO as required;

Coordinates calculated plans for gatherings when required.

Support the CEO with the organization of the Accounting Officer/CEO’s financial plan: Collects and organizes all archives that connect with CEO’s spending plan;

Helps CEO in deciding subsidizing necessities for reasons for MTEF entries;

Keeps record of consumption responsibilities, screens use what’s more, alarms CEO of conceivable over and underspending;

Checks and corresponds BAS reports to guarantee that consumption is apportioned accurately;

Identifies the need to move assets between things, talks with the CEO and assembles draft reminders for this reason;

Compares the MTEF allotment with the mentioned spending plan and educates the CEO regarding changes.

Concentrates on the applicable Public Service furthermore, departmental prescripts/arrangements and different archives to guarantee that the application thereof is seen appropriately: Remains in the know regarding respect to prescripts/approaches and methods relevant to his/her work territory;

Remains side by side with the methods and cycles that apply in the workplace of the CEO.

 

ENQUIRIES: Geraldine Turner on 084 093 5765

 

NOTE:

Take note of the prerequisites with respect to another Z83 successful 1 January 2021 according to the DPSA guidelines as well as any remaining necessities determined in the footer.

Observe Circular 19 of 2022 in regards to the training note on the New Z83 form application and consummation thereof.

The accreditation of all supporting records will be required from the shortlisted competitors as it were.

Meetings may be led by means of a virtual medium which will be examined with each shortlisted candidate.

The candidate ought to have the essential information and hardware for this reason.

Correspondence might be directed with the short-recorded applicants.

In the event that you have not been reached inside six (6) months after the shutting date of this promotion, if it’s not too much trouble, acknowledge that your application was ineffective.

Note: The reason for the job is to deliver a secretarial help administration to the CEO in GPAA.

One agreement position for Personal Assistant is right now accessible at the Government Pensions Administration Agency: Office of the CEO on a year’s agreement.

Observe that it very well might be required from the shortlisted candidates to go through skill evaluations connected with the position.

 

APPLICATIONS:

It is required to email your application (exhaustive CV and new Z83 endorsed) to gpaateam@fempower.co.za and stating the reference number in the
subject heading of the email

SASSA status check here